THESE TERMS AND CONDITIONS ("TERMS") APPLY TO ANY HOLIDAY CAMP, AFTER SCHOOL CLUB AND OR IN SCHOOL SESSION PROVIDED BY US THAT IS BOOKED VIA WWW.PETELORUGBYALLSTARS or via e-mail confirmation at Jack@petelorugbyallstars.co.uk ("WEBSITE"). PLEASE READ THE TERMS CAREFULLY BEFORE MAKING A BOOKING BECAUSE YOU WILL BE BOUND BY THEM ONCE A CONTRACT COMES INTO EFFECT BETWEEN YOU AND US IN ACCORDANCE WITH CLAUSE 2. BY FILLING OUT THE BOOKING FORM AND CLICKING "CONTINUE" YOU ARE DEEMED TO AGREE TO THESE TERMS. YOU SHOULD PRINT A COPY OF THESE TERMS FOR FUTURE REFERENCE. 1 Information about us 1.1 References in these Terms to “we” or “us” are references to Petelo Rugby All Stars 1.2 You can contact us if you have queries in relation to your Booking or for any other reason on 07925 013274, email info@petelorugbyallstars.co.uk 1.3 The Website is operated by Blue Horizon Marketing, 122 Bath Road, Cheltenham, GL53 7JZ (Company Number 04555929) 2 Your Booking 2.1 By filling out a booking form via the Website and clicking "Book Now" you are submitting a request to book a place on the specified holiday camp or after school club. All requests are subject to acceptance by us and we will confirm such acceptance to you by sending an email to the address that you provide during the booking process to confirm the details of the booking and that payment has been taken via your chosen payment method ("Booking Confirmation"). 2.2 At the point we send the Booking Confirmation a legally binding agreement is formed between you and us on these Terms (“Agreement”). The Agreement is always conditional on payment being authorised by your card issuer or bank. 2.3 The holiday camp or after school club details are subject to change at any point up to the start of the holiday camp or after school club and we advise you to check the website regularly. If we have to make changes to the holiday camp or after school club details less than 7 days before the holiday camp or after school club start date where possible we will also notify you of this directly by email. 2.4 By making a booking you warrant that you are at least eighteen years of age, legal guardian or parent of the child that you are booking and a UK resident.
3 Holiday camp or after school club Fee and Payment 3.1 Except in the case of manifest error, the fee payable for the holiday camp or after school club that you book is the fee for this holiday camp or after school club stated on the website when you make your booking (“Holiday camp or after school club Fee"). 3.2 The holiday camp or after school club fee must be paid in pounds sterling using a credit or debit card via the website at the time of booking. We accept payment with cards including; MasterCard, Maestro and Visa. You confirm that the credit or debit card details which are being used are yours. All payment details you provide will be subject to validation checks and authorisation by the bank or card issuer. 3.3 Our payment service providers will process your payment on a secure site. We reserve the right to refuse credit or debit card payments in our reasonable discretion. 4 If we have to cancel a Holiday camp or after school club 4.1 If we have to cancel a holiday camp or after school club we will let you know as soon as possible and will try to offer a place on an alternative holiday camp or after school club of the same value wherever possible. If we are unable to provide an alternative holiday camp or after school club we will offer you a full refund. 5 If you have to cancel a Booking 5.1 To cancel a booking and terminate this send us an e-mail explaining that you would like to cancel and stating your name and the holiday camp or after school club details to the e-mail address set out in Clause 1 above. 5.2 If you cancel a Booking prior to the start date of the holiday camp or after school club we will attempt to transfer your booking to another holiday camp or after school club of equivalent or lesser value subject to availability. In some circumstances refunds may be issued but this will be at our discretion. 6 Special Offers 6.1 From time to time we make certain special offers available. Full details of the offer and any specific terms and conditions that apply to the offer will be available on the website. 7 Our Staff 7.1 We confirm that all our coaching staff have been subject to Disclosure and Barring Service (DBS) checks (previously CRB checks) and hold suitable coaching, safeguarding and first aid qualifications. Please see the website for further information. 8 Photographs 8.1 Please note that we may take pictures of the children who take part in a holiday camp or after school club and these photographs may be used for promotional purposes by us for promotional; material. If you do not wish your child to be photographed please notify us via the e-mail address set out in Clause 1 above.
9 Liability 9.1 You will be required to accept a disclaimer at the time of booking confirming certain information and accepting that, in the absence of any negligence on our part, participation in the holiday camp or after school club is at your own risk ("Disclaimer"). 9.2 We have public liability insurance cover of at least £10 million. 9.3 We do not accept liability for loss or theft of personal belongings that occurs while on the holiday camp or after school club. If your child brings valuables with them this will be at your risk. 10 Complaints 10.1 We are committed to ensuring your child has a great experience but if you or your child is not entirely happy with their experience please contact the Head Coach of the holiday camp or after school club in the first instance. If your complaint has not been resolved to your satisfaction please contact us using the contact details in Clause 1 with full details of the complaint and we will attempt to resolve it as quickly as possible. 11 Medical / Dietary / Other Requirements 11.1 If any child included on your Booking: (a) has specific dietary requirements; (b) is taking medication; (c) has allergies; and/or (d) has any special needs that will affect his or her participation in the holiday camp or after school club it is your responsibility to inform us of this and provide all necessary details about this at the time of Booking. 11.2 Please note that our staff are not permitted to take responsibility for or to administer medicines and therefore you are responsible for ensuring any medicine is available and taken correctly. 11.3 We will maintain a register of children attending each holiday camp or after school club. Please note that it is your responsibility to sign in at the beginning of each day of your holiday camp or after school club and to provide us with details of whoever will be collecting your child at the end of the day. 12 Discipline 12.1 Children attending our holiday camp, in school sessions or after school clubs will be treated with respect and must treat others with respect. We reserve the right to terminate this Agreement and refuse to allow your child to continue attending a holiday camp or after school club if our staff deem their behaviour to be unacceptable. 13 Data Protection 13.1 The Website is operated by Blue Horizon Marketing and Shopify. When you make a booking via the Website Blue Horizon Marketing and Shopify will collect and process the personal information you provide in order to provide the services you have requested and for other specific purposes subject to your consent. To learn more about what information is collected, the measures Blue Horizon Marketing and Shopify puts in place to protect this information and how it is used we advise you to read the Website Terms of Use and Privacy Policy. 14 General 14.1 We can transfer any of our rights or obligations arising under this Agreement to another person at any time, but this will not affect your rights. You may not transfer your rights or obligations arising under this Agreement without our prior written consent. 14.2 If any court or competent authority decides that any of the provisions of this Agreement are invalid, unlawful or unenforceable to any extent, the term will, to that extent only, be severed from the remaining terms, which will continue to be valid to the fullest extent permitted by law. 14.3 These Terms and the Disclaimer set out the whole of the Agreement between you and us in relation to the subject matter of this Agreement and supersede any prior agreement, understanding or arrangement between us about such subject matter whether oral or in writing. This Agreement shall be exclusively governed by and construed in accordance with the laws of England and Wales and you irrevocably submit to the exclusive jurisdiction of the courts of England and Wales.
